Remember that different states and districts have different evaluation processes and naming conventions. The information presented below reflects a range of processes and activity names, which may differ from your district's implementation. While the selections and processes displayed to you will likely vary from those shown below, the basic reviewing and filtering functions will be consistent across organizations.
The Strengths & Opportunities Report provides administrators at the Org Admin or site level a view of learners' performance on rubric indicators. Users who have access at an organization or district level, such as Superintendents or Assistant Superintendents, see data for learners across the district. Site or school-level administrators see data just for their site.
You can use aggregate, high-level views to gauge overall performance by rubric, indicators or performance level. Filters let you drill down to view the performance of specific learner groups or even individual learners. Use the Strengths & Opportunities Report to answer questions such as:
- On which indicators do learners have strong ratings?
- On which indicators do they need additional support?
- How are different groups of learners (by rubric) doing?
- Who are the individual learners that are excelling on specific indicators?
- How many learners have been rated at each proficiency level?
- What resources are available for those who need support on specific indicators?
School Year Filter
Use the school year filter to display specific school year or multiple years' data.
To change the filter year:
- Remove the current school year tile by clicking the x on the left.
- Click in the blank part of the field to display school year tiles.
- Click on the school year tile you wish to display.
Note: Removing the old school year first, before choosing a new school year, speeds the process.
Helpful Hint: The dates that display are defined by the first and last scheduled dates across all of the district's (or school's) activities for the school year. So, if the first scheduled activity of the school year is a goal-setting conference on August 1, 2015, that is the first displayed date. If the last scheduled event is a follow-up conference on February 2, 2016, that is the last date of the range. The date range is dynamic and changes as activities are scheduled.
Strengths & Opportunities Report Overview
The Strengths & Opportunities Report is a dynamic report that displays learners' performance data on a single rubric's indicators.
One rubric's data displays at a time, and filters and sorting options let you change the current selection. Click Filtering and Sorting to learn the various ways you can see data.
When the report first opens, data displays for the rubric that has the greatest total number of ratings. There are multiple options for viewing more detailed data. Instructions for reading the graph data and viewing more detailed information in the Strengths & Opportunities Report are presented below.
Insights Reports update nightly, so changes made to your data display the next day.
Ratings per indicator
Each bar on the graph represents the ratings assigned per indicator. Use the chart legend to match the color-coded proficiency levels with the bar's sections.
Hover on a bar to display the total number of ratings given for the proficiency levels.
View learners assigned to a proficiency level
Click a section on the bar to open the list of learners who have been assigned the rating. Learners' names display on the left.
Change the Line of Reference
The Strengths & Opportunities Report uses your rubric's equivalent of a Proficient rating as its reference line (x-axis), so that ratings at or above Proficient display above the line and lower ratings display below.
To change the reference line, click the menu to the right and select a new rating value.
Use filters and sorting options to display the data you want to see.
The Strengths & Opportunities Report uses the same primary filter categories as the Observation Progress Report, but because Strengths & Opportunities is based on one rubric, the category filter choices are limited to options associated with the selected rubric.
Primary Filters: Rubric, Activities, Observers, Learners, Schools and Date Range
You may layer filters by choosing filters from different categories to narrow your report results. When you select an additional filter, you should see fewer results. If your report yields no results, review your selections and remove some of the filters.
- Click the filter field you wish to filter by.
- If you want to display results for just a few selections, first click Uncheck All to deselect all items. Remember, you may only display one rubric.
- Scroll to find the items you want to include in filter results, or enter the item's name in the search field.
- Click items to select them.
- Click on the field again or anywhere off the filter menu to activate the filter.
Helpful Hint: When you choose multiple options from the same filter category, the system displays results from each of your selected criteria. For example, if you choose schools A and B, ratings from each of those schools display.
A message displays while the report is generating.
Sort By Number of Ratings
The Strengths & Opportunities Report sorts by indicator code by default. Indicators display in alpha-numeric order along the top of the chart.
Click the # ratings button to change the sort order to display indicators in order of greatest to least number of ratings. The display changes automatically.
Exclude and Include Ratings
Exclude or include data by proficiency level by clicking their check boxes.
- Click a check mark to deselect it. You may deselect multiple items.
- Select an empty check box to include its data in the display.
The display refreshes automatically as you select and deselect items.